Public Sector

• mSCOA Support Plan – conduct baseline assessments that will inform the customisation and development of the mSCOA Support Plan (SP). Facilitate the adoption, publication and awareness of the approved SP.

• Stakeholder Engagements – participate in mSCOA National Team Meetings and MFG management meetings and prepare and present progress reports on the implementation of the mSCOA SP. Actively participate in national and provincial forums, conferences and seminars on mSCOA.

• GPT Municipal mSCOA capacity – Assist with evaluation of the GPT municipal mSCOA staffing capabilities on an annual basis and provide recommendations to ensure sufficient capacity exists for effective skills transfer.

• mSCOA capacity building – Conduct on-going capacity building with MFG and municipal officials and other stakeholders on mSCOA-related reforms.

Assist the MFG: Municipal Budget unit to:

• Present at and interrogate live system demonstrations by municipalities during budget and mid-year engagements to determine whether the IDP and budgets are prepared in the core financial system
• Follow-up on submission of budget data strings and assist municipalities to correct validation errors
• Verify that the chart was used correctly and test the alignment between the adopted budget and budget data strings
• Provide support to non-compliant municipalities and monitor that corrective actions were implemented as required
• Provide comments on queries from municipalities on mSCOA budgeting
• Train and assist MFG officials to use analytic tools to institutionalise segment analysis within municipalities.

• Assist the MFG: Municipal Budget unit to:
• Follow-up on submission of reporting and non-financial data strings and assist municipalities to correct validation errors
• Verify alignment between Schedule C and monthly/quarterly data strings and between AFS and audit data strings.
• Provide support to non-compliant municipalities and implement corrective action where required.
• Train and assist MFG officials to use analytic tools to institutionalise segment analysis within municipalities.

• Provide inputs to training materials on mSCOA and change management.
• Provide training on mSCOA to stakeholders.

• Attend, participate and present at mSCOA working group engagements to discuss mSCOA related technical issues.

• Participate in FAQ committee to provide assistance with enquiries received.

• Make meaningful input to mSCOA communication, circulars, related project documentation and planning for the institutionalisation of this reform, as required.

• Other outputs as may be requested by the Programme Management Unit, mSCOA Project Manager: MFG.

• Verification of properties and property values on the financial system versus the properties as per Deeds Office and the Valuation Roll;

• Verifying correctness of all debtors’ data and information including but not limited to:

  – Individual information i.e. name, surname, ID number, Physical and Postal address, contact numbers, etc.;

  – Debtor account information i.e. tariffs, levies, charges, debtor’s codes, debtor classification, meter information, status of account (active/inactive), ownership, deed information, etc.);

• Initiate consolidation of duplicated customer profile/accounts;

• Compliance with legislative requirements in terms of revenue;

• Time frames for completion of process and non-performance penalty clauses;

• Monthly progress reports;

• Proper recordkeeping; and

• Compiling of data tables with verified, accurate and complete information to be uploaded onto the financial system.

• Where needed the transfer of data involved in this process to export data from the old system to the new one must interface easily from system to system without any data being lost in the process.

• Timely submission of water and electricity reading information when new owners/consumers move in and previous owners/consumers out of properties (Adding new customers to the system with a record of deposits paid, registrations and other requirements as defined in the legislative framework), in assisting with the disconnections of meters when doing finals.
• Improve the Municipality’s operational efficiency and cost effectiveness through notification of leaks, tampering, new deposits payable etc.;
• Time frames for completion of process and non-performance penalty clauses;
• Monthly progress reports;
• Proper recordkeeping and

• Generating and arrangement on posting of Section 49 Notices – (Generate duplicate notices where required);

• Matching of provisional valuation roll details with billing system and update all necessary information;

• Calculation of rates levies and rebates, exemptions and reductions;

• Matching of general valuation roll to billing system;

• Monthly reconciliation of valuation roll entries and rate levies.

• Preparation of Property register as well as income foregone register;

• Inputs to Rates Policy and By-laws;

• Time frames for completion of process and non-performance penalty clauses;

• Availability of customer office to deal with enquiries and queries to the MPRA processes;

• Monthly progress reports; and

• Proper recordkeeping.

Due to high levels of unemployment and inadequate economic development within the Municipalities, there is a huge need for the provision of free basic services to the indigent households. Thus, the aims at electronic mobile registration and desktop verification of indigent applicants to establish and maintain authentic indigent register and setting up communication links with the billing system. These smart technologies must assist municipalities to determine